Privacy Policy

By registering in this site and creating a user account you give consent for us to store and process your data in order for us do deliver this service. Content you create in this site, including your personal data: Username, e-mail, profile image, organisation affiliation, affiliation type, accumulated points and the content you follow, may and/or will be visible to other registered users.

You are the sole owner of the content you create in this website and at request you are free to change, remove, destroy all your personal data and content you have created.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar (provides the anonymous user profile picture) service to see if you are using it. The Gravatar service privacy policy is available here. After approval of your comment, your profile picture is visible to the other users in the context of your comment.


The personal data we collect about you is for the following purposes:

  • Username: enables login, account creation, messaging, networking, commenting and other site-wide functionality
  • Email address: Enables the basic functioning of your account, account creation, management, contact and notifications, login.
  • Organisation: Enables networking, other site members to seek or offer expertise, establish your interest in ARCSAR
  • Organisation type: Enables networking, other site members to seek or offer expertise.
  • Profile image: Optional for identification and enhancement of user experience.

Although we strive for maximum security and to keep your data safe on our site, we do not guarantee 100% security.

Posting optional, other personal identifiable information throughout the site is done solely on your responsibility. We do not take responsibility for any misuse of data you reveal publicly in this website. You have the full right to cancel your account at any time and, delete your personal identifiable information.

Due to the nature of our project, for reporting purposes we cannot delete posted content I.e. ideas, challenges and comments created by users. Instead all published content posted/created by users may be attributed to a generic "Anonymous" account to prevent identification. The site administrator also holds the right to keep certain information for statistical and security purposes. Please note that we may use Google services such as Analytics for statistical purposes, their Privacy Policy and Terms of Service apply.


Please take note that once a state-of-the-art solution is published anywhere online, this may create patenting issues to the author later on. For instance if a patentable solution is published  before the filing date of a patent application, the novelty of the application and patentability will be jeopardized. For this reason, users must ensure before publishing that no patentable issues may arise as a result of their publication to our site.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


Our website uses Google Analytics, a service which transmits website traffic data to Google servers in the United States. Google Analytics does not identify individual users or associate your IP address with any other data held by Google. We use reports provided by Google Analytics to help us understand website traffic and webpage usage.

By using this website, you consent to the processing of data about you by Google in the manner described in Google’s Privacy Policy – external site and for the purposes set out above. You can opt out of Google Analytics if you disable the cookie, disable JavaScript, or use the opt-out service provided by Google – external site.


Please note that as part of our security, we employ intrusion detection systems that warn of any suspicious activity. Should these events occur we will forward logs containing the offence, time and place and possible IP tracing routes to respective authorities for further investigation.